AIHACONNECT | Poster Presenter Guidelines
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Poster Presenter Guidelines

Author Attend T​imes

During your specific Author Attend Time, you are required to stand by your poster and discuss your research with attendees.

  • Poster Session 1 - Professional: Monday, May 20, 2024; 11:15 a.m.-12:15 p.m. ET
  • Poster Session 2 - Student Tuesday, May 21, 2024; 9:00 a.m.-10:00 a.m. ET
  • Poster Session 3 - Professional: Tuesday, May 21, 2024 ; 11:15 a.m.-12:15 p.m. ET
  • Poster Session 4 - Professional: Wednesday, May 22, 2024; 10:30 a.m.-11:30 a.m. ET

Poster Specifications & Suggestions ​

Accepted poster presenters should prepare posters with the following guidelines in mind:

The hard copy posters will be displayed on VERTICAL bulletin boards. The interior, usable space of the board measures 45" (wide) x 91" (tall) (114cm x 231cm). The recommended dimensions of your poster are 43" x 78" (109cm x 198 cm). Posters printed in horizontal layouts will be removed.

  • Presenters are responsible for the development, printing, shipment, and display of all poster-related materials and any associated costs.
  • Permanent adhesives are prohibited; pushpins will be provided on-site for mounting.
  • Heavy boards or backing should not be used as they will not adhere to the display panels.
  • Include the names of the authors, your faculty sponsor’s name, and the name of your academic institution.
  • Your poster should include:
    • The title of your accepted proposal
    • Your name, and any other authors or mentors
    • A description of research goals and methods
    • A presentation of results
    • A summary of major conclusions
    • Future directions for the research
    • A short bibliography or list of references
    • Acknowledgments (citing any help received, mentors, or sources of funding)
    • Color logo of your college or university (students only)
  • Consider having your poster printed on recycled paper using environmentally friendly inks. Additionally, consider recording a short video presentation (5 minutes or less) to upload to the AIHce Virtual Platform to allow virtual participants to learn about your topic. 

What makes a good poster?

Posters should attract the eye of passersby and present the main content in a succinct and quickly consumable format. Remember visual impact is important! Please think through the following design considerations when creating your poster:

  • Use large, uncomplicated fonts. The print should be legible from at least three to four feet away.
  • Convey your information with colorful images and figures
  • Balance your text and images
  • Think of reader “gravity”—how the viewer’s eye tends to move from top to bottom and from left to right—and incorporate that flow into your design.
  • Use headings, numbers, white space, or color frames to organize the information.
  • Include an abstract—a concise summary of your work, written in a way that makes the reader want to take the time to study your poster.
  • Engage the reader by including an image, model, or photo in your introduction.
  • Communicate the methods used with a flow chart, figures, or process diagram and a concise description.
  • Articulate the takeaway lessons in an understandable manner. While the poster serves as a visual aid while you talk, others may view it when you are not there.

Poster Format 

  • The following VERTICAL design is suggested for your layout:
  • Enhanced formats for academic and research posters may be found in the two videos below:

How to create a better research poster in less time (Generation 1)

How to create a better research poster in less time (Generation 2)

  • The main job of a poster is to provide audiences with information on your research, but it can be a tricky balancing act to provide attendees with all the details while creating something visually pleasing. Using a QR code on your poster will allow viewers a place to go to view more details, without taking up space with numbers and words. QR codes can also be used to share your contact information, social media accounts, a YouTube video you’ve posted about your study, additional images, or links back to a website. Check out the links below for more information and to generate and design a QR code for your poster:

QR Code Generator

Poster Presentations

QR Codes on Scientific Posters 


Contact Diana Kane at 703-846-0753.

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