Three out of four AIHA Connect attendees have buying power!

That means AIHA Connect is a fantastic exposure opportunity for your organization to increase visibility and generate qualified leads. With increased demands on marketing and trade show dollars, it is important that exhibitors experience a healthy return on their investment in the shape of quality leads. We’re happy to help you become an exhibitor and achieve your business goals!

Complete the Exhibitor Interest Form to receive detailed instructions regarding securing a booth.

Helpful Links:

• New Exhibitor Interest Form (Complete this to receive instructions about securing a booth.)
• 2025 Floor Plan
• 2025 Exhibitor Prospectus
• 2025 Sponsorship Prospectus
• 2025 Exhibitor Directory
• 2024 Exhibitor Directory (See Who Exhibited at Connect 2024)
• Estimated Costs for a 10 x 10 Booth
• What's Included with My Booth

2025 Booth Pricing

• $28.50 per square foot for inline booths
• $30.50 per square foot for corner booths
• $32.50 per square foot for premium booths

Thank you for your continued support!

Booth selection calls were completed on August 8. If you haven't already selected your booth and would like to do so, please contact Alison Daniels to receive your SmartLink which will take you directly to your application and the floor plan.

Helpful Links:

• Floor Plan
• 2025 Exhibitor Prospectus
• 2025 Sponsorship Prospectus
• 2025 Exhibitor Directory
• 2024 Exhibitor Directory (See Who Exhibited at Connect 2024)
• Estimated Costs for a 10 x 10 Booth
• What's Included with My Booth

2025 Booth Pricing

• $28.50 per square foot for inline booths
• $30.50 per square foot for corner booths
• $32.50 per square foot for premium booths

Partnering with AIHA Connect is the perfect way to build brand awareness and engagement within the OEHS community during a time that offers the broadest access to this audience. Choosing to exhibit is a key first step; adding sponsorship and advertising to your campaign creates brand awareness, captures leads, and elevates your credibility as a trusted solution provider.

• 2025 Sponsorship Prospectus

• 2025 Exhibitor Prospectus
• 2025 Sponsorship Prospectus
• 2025 Exhibitor Directory
• 2024 Exhibitor Directory (See Who Exhibited at Connect 2024)
• Estimated Costs for a 10 x 10 Booth
• What's Included with My Booth
• 2025 Floor Plan
• 2025 Terms and Conditions
• 2025 Guidelines for Display
• Exhibitor Portals and Passwords
• Exhibitor Badge Registration Cheat Sheet
• Certificate of Insurance Details
• Lead Retrieval

• $28.50 per square foot for inline booths
• $30.50 per square foot for corner booths
• $32.50 per square foot for premium booths

2025 Current Floor Plan

Kansas City Convention Center
Bartle Exhibit Hall C-D
301 West 13th Street
Kansas City, MO

Open Hours

Subject to change

• Monday, May 19: 9:30 a.m.–5:30 p.m.
• Tuesday, May 20: 9:00 a.m.–3:30 p.m.
• Wednesday, May 21: 9:00 a.m.–1:00 p.m.

Installation and Move-in Hours*

Subject to change

• Saturday, May 17: 8:00 a.m.–5:00 p.m.
• Sunday, May 18: 8:00 a.m.–5:00 p.m.
• Monday, May 19: 7:00 a.m.–9:30 a.m.

*Overtime charges will apply for move-in all day on Saturday and Sunday.

All empty crates will be removed by 5:00 p.m. on Sunday, May 18 to allow for the laying of aisle carpet and completion of the exhibit hall.

STORAGE NOTICE: Fire regulations prohibit storing products, literature, empty packing containers, or packing materials behind back drapes or under draped tables. Exhibitors may store a limited supply of literature or product appropriately within the booth area, as long as these items do not impede access to utility services, create a safety problem, or look unsightly.

No one under the age of 16 will be admitted in the exhibit hall during published Move-in, Show, or Move-out hours. No exceptions.

MOVE-IN NOTICE: Any booth not occupied by 3:00 p.m. on Sunday, May 18 will be considered abandoned (unless show management has been otherwise notified) and will be forfeited by the exhibitor, and such space may be carpeted into a lounge, resold to a company on the waitlist (if applicable), or otherwise assigned by AIHA, without any refund of any payment to the exhibitor by AIHA. If there is a display in the booth and Shepard must set it up or “force the carpet,” the exhibitor will be responsible for the cost incurred by show management.

Dismantle and Move-out Hours*

• Wednesday, May 21: 1:00 p.m.–9:00 p.m.**

*Empty crates and cartons will be returned after all aisle carpet is rolled up and collected.

**Overtime charges will apply for move-out after 5:00 p.m. on Wednesday.

DISMANTLE NOTICE: No exhibits or displays can be dismantled before the close of the show on Wednesday, May 21 at 1:00 p.m. Exhibitors dismantling booths before 1:00 p.m. forfeit ALL priority points accumulated for the next selection year.*

*If the exhibitor has already pre-selected space for AIHA Connect 2026, the 2026 booth will be released and re-sold to another company. The exhibitor can then select a new location when space opens for general sale in September 2025.

• Update your Online Exhibitor Listing
  • Use the Exhibitor Hub Info Sheet to help you navigate the Exhibitor Hub.
  • IMPERATIVE: Be sure to add up to 10 product categories. Adding product categories will greatly enhance your presence in the mobile app. (Scheduled to go live in April 2025).

• The Exhibitor Service Kit will be live in early February 2025.

• All. The. Portals.
  • We realize there are several portals you must manage while planning for AIHA Connect and this can get confusing and, quite frankly, frustrating. We hope this Exhibitor Portals and Passwords PDF will help to alleviate the confusion and frustration.

Exhibitors receive the following complimentary badges with their booth, based on booth size:

Exhibitor Full Conference Badges

• Two (2) for a 10’ x 10’ booth
• Three (3) for a 10’ x 20’ booth
• Four (4) for 300+ square feet

Additional Full Conference Badges are at prevailing rates and eligible for the Stay and Save Discount.

Exhibit Only – Booth Personnel Badges

• Three (3) per 10’ x 10’ booth (100 square feet)
  Ex: Three (3) for a 10’ x 10’, Six (6) for a 10’ x 20’, Twelve (12) for a 20’ x 20’

Additional Exhibit Only – Booth Personnel Badges are $200 per badge but are eligible for the Stay and Save Discount of $100 per badge*

*Exhibit Only – Booth Personnel Badges above the booth allotment will be discounted $100 for exhibit staff who book housing in the official AIHA Connect housing block. If the exhibit staff books housing in the official AIHA Connect housing block and later cancels their reservation, the additional $100 registration fee will be automatically charged.

Exhibit staff who live within 30 miles of the convention center and plan to commute to AIHA Connect are exempt from the increased registration fee.

NOTICE: All Exhibit Only – Booth Personnel above the allotment, who register on-site, will be charged $200 per badge.

Badge registration and housing (hotel rooms) are linked together. In other words, one must be registered to secure a hotel room.

• Review what and how many badges come with your booth by reviewing the tab above, "Exhibitor Badges: Complimentary Allotment"
• Register your badges and secure hotel rooms.
• Exhibitor Registration Cheat Sheet: A helpful, step-by-step "cheat sheet" to guide you through the registration process.
• Be mindful of scammers, and review the section "Exhibitors Beware" below.

What is the Expo Guest Pass program?

The Expo Guest Pass Program ensures your customers and prospects can visit the exhibit hall —as your guest—for free! This is an excellent way for you to provide a personalized benefit to customers, increase your visibility, and strengthen your relationship with them at AIHA Connect 2025.

NOTE: This is NOT where you register your booth staff.

What do my guests have access to?

Each Expo Guest Pass will receive free admission to the exhibit floor ONLY. Expo dates and times can be viewed at www.aihaconnect.org. The Expo Guest Pass does not cover sessions or social events outside the exhibit hall.

NOTE: Any Expo Guest Pass registrant seen attending activities outside of the exhibit hall will be asked to visit registration and upgrade their badge at prevailing on-site rates.

Who is considered a guest?

Guests are your customers or prospects. Guest passes are not intended for employees of your company or anyone working in your booth. Any exhibitor employee or booth personnel trying to register with the Expo Guest Pass will be denied and charged prevailing on-site exhibitor registration rates.

How many Expo Guest Passes are given to exhibitors?

Every exhibitor is allotted five (5) complimentary Expo Guest Passes.

Expo Guest Pass Instructions

Your guests must register themselves by using the URL found on your Exhibitor Registration Dashboard. After five uses, the URL will no longer be valid.

After clicking on the URL, the Expo guest will go through the registration process including logging in with their AIHA credentials or creating a profile.

Exhibitors are not permitted to collect Expo Guest Passes. The Expo Guest must pick up their own badge on-site and follow all AIHA Connect protocols outlined during the registration process.

Questions? Contact Alison Daniels

Be cautious if dealing with any housing companies or services that imply or claim an affiliation with AIHA Connect other than Maritz, the official AIHA Connect housing company. Unauthorized travel companies are often illegitimate, and most do not deliver as promised. Reservations made through an agency other than Maritz will be at your own risk.

Additionally, AIHA Connect does not sell or provide attendee lists to any sales companies. Offers to provide the contact information for previous conferences are fraudulent. For AIHA's full privacy policy, visit Privacy Policy.

We recommend reviewing the list of Official AIHA Connect Publications and Contractors before responding to any solicitations you may receive.

Exhibits

Alison Daniels, CEM
Senior Manager, Expositions
Phone: 703-846-0764

Sponsorships and Hamilton Club Membership

Laura Cilano Garcia​
Program Director, Strategic Partnerships
Phone: 703-846-0748

Function/Meeting Space

Brynn Bradbury, CMP, DES
Senior Manager, Global Meetings
Phone: 703-846-0754