Hotel Information

You help us meet our financial commitments to the hotels. In order to secure a large block of quality hotel rooms at competitive prices in convenient locations, AIHA is legally bound to fill the rooms we contract. By booking in the block, you help us meet our financial obligations, ultimately keeping your registration rates reasonable. AIHA is not alone in this challenge; many associations holding major meetings face this challenge when attendees book outside the block using various Internet services for hotel guest room bookings. While such services might be useful for an individual, the group as a whole – and therefore, AIHA members – suffer.

If AIHA is unable to achieve its room block commitments because attendees make reservations at other hotels or cancel/shorten their length of stay at the contracted hotels, the hotels will charge AIHA attrition fees to make up for the lost sleeping room revenue. Depending on how small or large the gap is between the room commitment and the actual room pickup, such penalties range from $20,000 to more than $200,000. Should this happen, AIHA could be forced to increase registration fees to cover these expenses and cut back on services provided at AIHA Connect, such as various receptions and networking events, free provision of extensive AV equipment (i.e., LCD projectors and presentation computers available in all session rooms), complimentary wireless internet (WiFi) access in meeting rooms, and free meeting space for evening activities.

Reducing room block commitments in future contracts would be accompanied by a reduction in the meeting space made available to AIHA Connect, which translates to fewer rooms for education sessions and activities and no room for sister associations/exhibitors/committee or volunteer groups meetings or sessions. This would significantly change the opportunities for professional presentations and networking at the national level.

Staying in the block offers you individual incentives that make our hotels financially attractive and professionally beneficial. 

• You get the lowest rates published in the city over the dates of the conference. 
• The block hotels are convenient to the informal activities and networking opportunities that occur at the hotels during the meeting. This saves you time and costs by being close to all the action.
• Contracted rooms receive special amenities (such as guest room internet and health club access)
• Networking is easier. You'll have faster meetups with friends, colleagues, and exhibitors. 
• Guaranteed reservations within the block are protected from hotel relocation.
• We have representatives on-site for assistance with the contracted hotels. 
• Our hotels offer friendly booking terms, including no change fees and no prepayment required. 
• Your conference experience is improved, and you help AIHA keep future meeting costs as low as possible.
• Official hotels are AIHA-endorsed and inspected,​ so you won't have to worry about quality, cleanliness, or upkeep.