View Deadline Checklist
View Quick Facts

1. Click to Register
   - Exhibitor Registration Types and Allotments: View
   - Step-by-step registration guide
2. Click to Book Housing
   - Room Block Policy: View
3. Insurance Requirements
   All exhibitors must provide proof of insurance.
   Option #1 - Purchase insurance: www.exhibitorinsurance.com
   Option #2 - Provide proof of coverage outlined below. Upload proof: www.exhibitorinsurance.com/pub
       - Comprehensive General Liability: $1,000,000 per occurrence/$2,000,000 annual aggregate
       - Policy must cover dates: May 30 – June 3, 2026
       - Must name Additional Insureds: American Industrial Hygiene Association (AIHA), New Orleans Ernest N. Morial Convention Center, Shepard Exposition Services, and their affiliates, directors, officers, employees, and agents
       - Certificate Holder: AIHA, 3120 Fairview Park Dr, Ste 360, Falls Church, VA 22042
4. Exhibitor Listing: Update
5. Ordering Services: Carpet, Tables, Chairs, Electrical, Internet, etc.
6. Shipping Information: Shepard Services
   1. Advance Warehouse Address
      Exhibiting Co. Name & Booth Number
      AIHA Connect
      c/o Shepard Exposition Services c/o TForce Freight c/o
      Exhibit Transfer
      3761 Louisa Street
      New Orleans, LA 70126
      Warehouse hours: 9:00 AM - 3:00 PM
7. Approved Vendors - These are the only AIHA approved vendors:
       - Housing - Maritz
       - Registration / Lead Retrieval - Maritz
       - Decorator / Labor / Audio Visual - Shepard
       - Utilities / Catering / Internet - New Orleans Convention Center
       - Exhibitor Insurance - ExhibitorInsurance

Registration and housing are linked together. You must register to secure a hotel room.

• Learn about exhibitor badge types, allotments, and the benefits of booking hotel rooms through our housing block: Click to Review
• Exhibit booth personnel and hotel rooms: Click to Register
  • Step-by-step "cheat sheet" to help guide you through the registration process: View Registration Cheat Sheet

HOTEL ROOMS - AIHA Connect will not contact you by phone for hotel reservations.

ATTENDEE LISTS - AIHA neither sells nor authorizes third party distribution of our attendee lists.

Maritz Global Events is the official hotel and registration vendor.

Hotel scammers and list-sellers are relentless. Both are an industry-wide issue, which contributed to the 2024 enactment of the FTC’s Government and Business Impersonation Rule (source). Be aware and report when possible.

If you are so inclined, reporting can be done through the FTC website: https://reportfraud.ftc.gov/form/main

Display Guidelines

Consult Display Guidelines document for a full listing of guidelines. Abbreviated version:

• LINE-OF-SIGHT SETBACK RULE - The ability to have products or services easily seen by attendees as they walk the aisles is essential to all exhibitors.
  • Maximum height of 8ft is permitted only in the rear half of the booth space, with a 4ft height restriction on all materials in the remaining space forward to the aisle.
  • Exception: Island booths
• HANGING SIGNS & GRAPHICS
  • Only Island booths are permited to have hanging signs.
  • All other booths: Graphics must follow LINE-OF-SIGHT SETBACK RULE above

Terms and Conditions

Consult Terms and Conditions document for a full listing of contractually agreed upon items. Abbreviated version:

• BOOTH MATERIALS
  • All booth materials, furniture, displays must remain within the confines of the contracted booth footprint.
  • "Suitcasing" or distribution of promotional materials outside of an exhibitor/sponsor's contracted area is not permitted.
• INSTALLATION AND DISMANTLING
  • The specific requirements regarding the time for installation and dismantling of exhibits shall be supplied to each exhibitor by show management. Such requirements shall be binding upon the exhibitor. Set up on time. No early teardown.
• AUTHORIZED ACCESS
  • Not Permitted - Entry into another exhibitor’s booth without permission of that exhibitor.
  • No Permitted - Photographing or examining another exhibitor’s booth without permission of that exhibitor.
  • All representatives of the exhibitor must wear the official event badge at all times while in AIHA Connect Expo Hall and comply with all badging and security requirements.
• CONFLICTING EVENTS
  • Exhibitor/Sponsor planned events (social events, meetings, etc.) must not conflict with AIHA Connect official show and exhibit hours.

*Exhibitors may not tear down before 1:00 p.m. - plan travel accordingly.

Exhibitor Floor Plan

Exhibitor Directory

Quick Facts

Exhibitor Service Manual

Deadline Checklist

Display Guidelines

Use your social platforms to promote your participation, activities, and sessions or events you plan to attend. Post and re-post to increase attention for your presence, booth, and AIHA Connect.

When posting, add #AIHAConnect, @AIHA, and link back to the conference website, AIHAConnect.org.

Visually Promote Your Participation!

Download the graphic for use on your social platforms or email signature! A graphic customized with your booth number is available on request: exhibits@aiha.org

The following are the only AIHA approved vendors.

• Housing - Maritz
• Registration / Lead Retrieval - Maritz
• Decorator / Labor / Audio Visual - Shepard
• Utilities / Catering / Internet - New Orleans Convention Center
• Exhibitor Insurance - ExhibitorInsurance

HOTEL ROOMS - AIHA/AIHA Connect will not contact you by telephone to make your hotel reservations.

ATTENDEE LISTS - AIHA neither sells nor authorizes third party distribution of our attendee lists.

Hotel scammers and list-sellers are relentless. Both are an industry-wide issue, which contributed to the 2024 enactment of the FTC’s Government and Business Impersonation Rule (source). Scammers will pay people or bots to skim websites for information. Remain vigilant and report when possible.

If you are so inclined, reporting can be done through the FTC website: https://reportfraud.ftc.gov/form/main