Exhibitor Toolkit
Exhibitor Toolkit
View Deadline Checklist
View Quick Facts
- Click to Register
- Exhibitor Registration Types and Allotments: View
- Step-by-step registration guide - Click to Book Housing
- Room Block Policy: View - Insurance Requirements
All exhibitors must provide proof of insurance.
Option #1 - Purchase insurance: www.exhibitorinsurance.com
Option #2 - Provide proof of coverage outlined below. Upload proof: www.exhibitorinsurance.com/pub
- Comprehensive General Liability: $1,000,000 per occurrence/$2,000,000 annual aggregate
- Policy must cover dates: May 30 – June 3, 2026
- Must name Additional Insureds: American Industrial Hygiene Association (AIHA), New Orleans Ernest N. Morial Convention Center, Shepard Exposition Services, and their affiliates, directors, officers, employees, and agents
- Certificate Holder: AIHA, 3120 Fairview Park Dr, Ste 360, Falls Church, VA 22042 - Exhibitor Listing: Update
- Ordering Services: Carpet, Tables, Chairs, Electrical, Internet, etc.
- Shipping Information: Shepard Services
- Approved Vendors - These are the only AIHA approved vendors:
- Housing - Maritz
- Registration / Lead Retrieval - Maritz
- Decorator / Labor / Audio Visual - Shepard
- Utilities / Catering / Internet - New Orleans Convention Center
- Exhibitor Insurance - ExhibitorInsurance
Registration and housing are linked together. You must register to secure a hotel room.
- Learn about exhibitor badge types, allotments, and the benefits of booking hotel rooms through our housing block: Click to Review
- Exhibit booth personnel and hotel rooms: Click to Register
- Step-by-step "cheat sheet" to help guide you through the registration process: View Registration Cheat Sheet
HOTEL ROOMS - AIHA Connect will not contact you by phone for hotel reservations.
ATTENDEE LISTS - AIHA neither sells nor authorizes third party distribution of our attendee lists.
Maritz Global Events is the official hotel and registration vendor.
Hotel scammers and list-sellers are relentless. Both are an industry-wide issue, which contributed to the 2024 enactment of the FTC’s Government and Business Impersonation Rule (source). Be aware and report when possible.
If you are so inclined, reporting can be done through the FTC website: https://reportfraud.ftc.gov/form/main
| Exhibitor Move In | |
| Saturday, May 30 | 8:00 a.m.–5:00 p.m. |
| Sunday, May 31 | 8:00 a.m.–5:00 p.m. |
| Monday, June 1 | 7:00 a.m.–9:30 a.m. |
| Expo Hours | |
| Monday, June 1 | 11:30 a.m.–5:30 p.m. |
| Tuesday, June 2 | 8:30 a.m.–4:30 p.m. |
| Wednesday, June 3 | 8:30 a.m.–1:00 p.m. |
| Dedicated Expo Hours | |
| Monday, June 1 | 12:15 p.m.–2:00 p.m. |
| 4:30 p.m.–5:30 p.m. | |
| Tuesday, June 2 | 9:00 a.m.–10:00 a.m. |
| 12:15 p.m.–2:00 p.m. | |
| 3:00 p.m.–3:45 p.m. | |
| Wednesday, June 3 | 11:30 a.m.–1:00 p.m. |
| Exhibitor Move Out | |
| Wednesday, June 3 | 1:00 p.m.–9:00 p.m. |
*Exhibitors may not tear down before 1:00 p.m. - plan travel accordingly.
Use your social platforms to promote your participation, activities, and sessions or events you plan to attend. Post and re-post to increase attention for your presence, booth, and AIHA Connect.
When posting, add #AIHAConnect, @AIHA, and link back to the conference website, AIHAConnect.org.
Visually Promote Your Participation!
Download the graphic for use on your social platforms or email signature! A graphic customized with your booth number is available on request: exhibits@aiha.org
The following are the only AIHA approved vendors.
- Housing - Maritz
- Registration / Lead Retrieval - Maritz
- Decorator / Labor / Audio Visual - Shepard
- Utilities / Catering / Internet - New Orleans Convention Center
- Exhibitor Insurance - ExhibitorInsurance
HOTEL ROOMS - AIHA/AIHA Connect will not contact you by telephone to make your hotel reservations.
ATTENDEE LISTS - AIHA neither sells nor authorizes third party distribution of our attendee lists.
Hotel scammers and list-sellers are relentless. Both are an industry-wide issue, which contributed to the 2024 enactment of the FTC’s Government and Business Impersonation Rule (source). Scammers will pay people or bots to skim websites for information. Remain vigilant and report when possible.
If you are so inclined, reporting can be done through the FTC website: https://reportfraud.ftc.gov/form/main
