In the Call for Proposals, we encourage professionals to submit session proposals that create engaging learning environments and actively involve the participants. With so many experienced attendees at AIHA Connect, the learning environment is enriched when sessions tap into the collective knowledge in the room.

The Call for Proposals for PDCs, Education Sessions, Education Pop-Ups, Professional Posters, Student Presentations, and Student Posters opens June 9, 2025. Proposal deadlines vary based on submission type.

Proposals received after the stated deadline dates will not be considered in the review process.

All proposal types require the submitter to select a primary topic and up to two additional topics. By choosing a topic, the submitter agrees that, if selected, the proposal can be grouped with other sessions in that same topic. If the proposal cannot fit into the primary topic track, the Conference Program Committee (CPC) will use the secondary and tertiary topic choices for potential groupings. This is particularly important for case studies and scientific research presentations, which are 30-minutes-long and grouped into one-hour session blocks. You should choose a topic ONLY if you are okay with your presentation being included in that topic area track. You are not required to choose a secondary or tertiary topic.

The AIHA Connect education sessions are organized into one-hour time blocks. However, it is possible to submit a proposal for a two-hour presentation. To do so, you should submit two Education Session proposals with the same title but identified as Part 1 or Part 2. Each part can have up to 3 speakers each (maximum session total of 6 speakers combined). The two parts should have different content, presenters, and be able to stand on their own should the Conference Program Committee decide to accept only one of them.

The sessions at AIHA Connect are arranged according to topic, and every effort is made to avoid overlap of similar topics within a time block. We also try to avoid having the same speaker in two sessions occurring at the same time. Given these constraints and the number of sessions and speakers at AIHA Connect, we are unable to accommodate individual requests to rearrange the schedule.

Scientific research and case study presentations are each 30-minutes-long, and as such, will be organized into groups of two to make 60-minute sessions. The Conference Program Committee (CPC) will arrange the sessions for the 2026 conference. Many of the CPC members are also Volunteer Group members, and collectively, they have expertise in a wide variety of topic areas. Committee members will group the case study and scientific research presentations into sessions based on topic. Each combined session will be given a new title. Volunteer Groups will provide names of moderators who will work with the presenters to ensure cohesion between the individual presentations.

In November, all presenters and any co-presenters will receive an email from AIHA regarding the status of their proposal and a link back to the Attendee Interactive portal. Speakers should log in to the Attendee Interactive portal where they will find the decision, as well as comments/feedback from reviewers, if any.

There is no formal funding process for main conference session speakers. Speakers are required to pay for their own registration, travel, housing, and other incidental costs.

Professional Development Course (PDC) instructors receive complimentary registration to the course(s) they are facilitating and an honorarium (paid post-conference). If PDC instructors participate in the main three days of the conference, they must register and pay for their registration, travel, housing, and other incidental costs.

Proposal submitters are required to submit the name of a session moderator for the one-hour education session proposals. Be sure to notify the person you select; do not submit someone’s name without notifying him or her. AIHA staff will contact the Volunteer Groups to request moderators for Research Roundups (combined scientific research/case study sessions). Moderators will be responsible for working with the presenters to ensure a common theme and flow for a cohesive session.

The primary role of the moderator is to introduce each speaker; distribute materials, if any; keep speakers on track with time; ensure there is enough time for Q&A; and make any last-minute announcements (i.e., a presenter cancellation and replacement), general announcements (i.e., safety statements, location of exits, etc.), and reminders regarding the session evaluations.

Learn more about moderating sessions (and volunteer).

We will have an open call for PDC monitors who, in exchange for their service, will receive a complimentary course registration. The call will open when registration opens (early December 2025) and is first-come, first-served. All monitors must be current national members.

The registration system will open in early December 2025. To receive the advance rate discount, registrations must be submitted with payment in full by 11:59 p.m. ET on Sunday, March 15, 2026. Effective midnight on Monday, March 16, 2026, rates switch to standard prices.

AIHA negotiates rates at nearby hotels as a courtesy to our attendees. The hotels agree to the rates and reserve a block of rooms for us, with the expectation that those rooms will be sold. If they’re not, AIHA pays a penalty. As an incentive to encourage you to stay within the block, we offer the STAY AND SAVE discount on your registration fee for the conference.

Yes, U.S. government employees must select "Yes" to the profile question, "Are you a U.S. government employee" during the registration process. When you reach the housing section of registration, per diem rated rooms will appear as options for you. We have government rooms reserved at every contracted AIHA Connect hotel.

In-person and virtual participants are eligible to receive up to 23.25 contact hours for attending Monday through Wednesday. AIHA Connect 2025 and PDC transcript updates will be available no later than June 18, 2025.

• For the main conference, each in-person attendee will have a transcript update indicating their verified participation for up to 23.25 contact hours. AIHA will not report attendee participation at the session level for in-person attendees.
• For the main conference, each virtual attendee will have a transcript update indicating their verified participation at the session level for participation up to 23.25 contact hours total. Sessions eligible for credit on an AIHA transcript include those tagged as Education Sessions, Research Roundups, Pop-up Education Sessions, and General Sessions. Health & Wellness sessions do not qualify for credit. Note: Virtual attendees can receive credit for only one live session in each time block.
• For each PDC, each attendee will have a transcript update indicating the total number of contact hours for that specific offering.

Online AIHA educational transcripts allow you to:

• Review and track educational credits
  
• Print a complete history as often as you like

AIHA maintains attendance records for seven (7) years. Individuals are responsible for retaining all documentation for future reference and/or certification audits.

AIHA does not track instruction and presentation points for authors, instructors, or speakers. Full attendance and participation is required to earn credit; partial credit is not awarded.

To access your transcript, log in to your AIHA dashboard, scroll to AIHA University (in the right column), and look for the link titled Educational Transcript.

It takes several weeks after AIHA Connect to prepare the recordings for viewing. When they are ready, you will receive login instructions that will allow you to access the library of session recordings from AIHA Connect 2025. At the conclusion, you’ll be asked to complete an evaluation and submit for credit. Detailed instructions will be sent along with the login instructions.

You can earn contact hours for each additional session recording you watch as long as you follow the procedure for submitting for credit explained in the instructions. You will have access to these recordings through December 31, 2025 and can view as many as you’re interested in.

Your feedback provides session leaders with the critiques they need to improve their presentation skills, and it enables the AIHA team to know what worked well and what could be done better.

We will provide links to session evaluations on the conference schedule and in the mobile app. At the end of the conference, you'll receive an overall conference evaluation. And we encourage you to reach out to the conference team at any time!